Terms and conditions

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Applications for exhibition space will be allocated in the following order:

  1. AVA corporate conference medallion supporters/partners.
  1. Medallion conference sponsors
  1. AVA corporate supporters who have who have exhibited at three or more consecutive AVA Annual Conferences.
  1. Companies with loyalty points and who have exhibited at three or more consecutive AVA Annual Conferences.
  1. Companies that have exhibited at three or more consecutive AVA Annual Conferences:
    • Contract/booking form to be submitted by email from 1.00pm AEDT on Tuesday 25 October 2016. Space will be allocated on a first come, first served basis. 
  1. Companies that have not exhibited at the last three AVA Annual Conferences:
    • Contract/booking form to be submitted by email from 1.00pm AETD on Thursday 27 October 2016. Space will be allocated on a first come, first served basis.  
  1. Stands allocation will commence in December and companies that have not paid their deposit will not receive their stand allocation until payment is received.

Please complete the enclosed contract/booking form specifying your preferred sponsorship items and exhibition location, and return it to the AVA on the relevant date, as specified above. Upon receipt of your application form, you will be issued with a written letter of confirmation stating your sponsorship entitlements.   

Please forward evidence of your public liability coverage to the Conference Secretariat with the balance of monies owed no later than 24 February 2017. If not received, the Conference Secretariat will charge the exhibitor an additional fee for this coverage.

Money matters

Conditions of sponsorship payment

A deposit of 50% of the total amount payable will be required upon signing the enclosed booking form and to secure your sponsorship package preference. The outstanding balance must be received no later than 24 February 2017.

Payment methods

  1. Tax invoice – an invoice will be raised for payment.
  2. Direct bank transfer – please contact the Conference Secretariat for bank account details.
  3. Company cheque.
  4. Credit card – Visa, MasterCard and Diners accepted, an additional 2.05% handling charge applies.

Cancellation

  1. Requests for cancellations must be submitted in writing.
  2. If cancellation is accepted, 50% of the contracted cost to exhibit will be retained.
  3. If cancellation occurs within two (2) months of the commencement of the exhibition, 100% of the contracted cost to exhibit will be retained.
  4. See the Terms and conditions for more information.

Conditions of exhibition payment

A deposit of 50% of the total amount payable will be required upon signing the enclosed booking form and to secure you preferred location. The outstanding balance must be received no later than 24 February 2017.

The size and location of all logos included in conference collateral, on the conference website or conference signage will be at the discretion of the Conference Secretariat and will reflect the level of commercial support given.

Policies and APVMA registration

There is to be no sale or promotion of products or services that conflict with AVA policy or are unregistered products unless an application for registration has been lodged with the APVMA and it is stated on the promotional material that the product is not registered and an application has been lodged. The conference organisers have the right to remove any products from display that they feel are inappropriate without penalty. To view the current AVA policies visit ava.com.au.

Download terms and conditions via this link 

The size and location of all logos included in conference collateral, on the conference website or conference signage will be at the discretion of the Conference Secretariat and will reflect the level of commercial support given.

Conference Secretariat:

Kandy Musgrave

Australian Veterinary Association

Unit 40, 6 Herbert Street, St Leonards NSW 2065

T. 02 9431 5051  E. events@ava.com.au