Terms and conditions

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Conditions of sponsorship and exhibition

The size and location of all logos included in conference collateral, on the conference website or conference signage will be at the discretion of the Conference Secretariat and will reflect the level of commercial support given.

There is to be no sale or promotion of products or services that conflict with AVA policy. Nor is there to be sale or promotion of any unregistered products unless an application for registration has been lodged with the APVMA and it is stated on the promotional material that the product is not registered and an application has been lodged. The conference organisers have the right to remove any products from display that they feel are inappropriate without penalty. To view the current AVA policies visit www.ava.com.au.

Allocation of exhibition space

Applications for exhibition space will be allocated in the following order:

  1. AVA corporate conference medallion supporters/partners.
  1. Medallion conference sponsors
  1. AVA corporate supporters who have who have exhibited at three or more consecutive AVA Annual Conferences.
  1. Companies with loyalty points and who have exhibited at three or more consecutive AVA Annual Conferences.
  1. Companies that have exhibited at three or more consecutive AVA Annual Conferences:
    • Contract/booking form to be submitted by email from 1.00pm AEDT on Tuesday 24 October 2017. Space will be allocated on a first come, first served basis. 
  1. Companies that have not exhibited at the last three AVA Annual Conferences:
    • Contract/booking form to be submitted by email from 1.00pm AETD on Thursday 26 October 2017. Space will be allocated on a first come, first served basis.  
  1. Stands allocation will commence in December and companies that have not paid their deposit will not receive their stand allocation until payment is received.

Please complete the enclosed contract/booking form specifying your preferred sponsorship items and exhibition location, and return it to the AVA on the relevant date, as specified above. Upon receipt of your application form, you will be issued with a written letter of confirmation stating your sponsorship entitlements.   

Please forward evidence of your public liability coverage to the Conference Secretariat with the balance of monies owed no later than 23 February 2018. If not received, the Conference Secretariat will charge the exhibitor an additional fee for this coverage.

Money matters

Conditions of sponsorship payment

A deposit of 50% of the total amount payable will be required upon signing the enclosed booking form and to secure your sponsorship package preference. The outstanding balance must be received no later than 23 February 2018.

International exhibitors

International exhibitors are required to pay the total amount at time of booking.

Payment methods

  1. Tax invoice – an invoice will be raised for payment.
  2. Direct bank transfer – please contact the Conference Secretariat for bank account details.
  3. Company cheque.
  4. Credit card – Visa, MasterCard and Diners accepted, an additional 2.05% handling charge applies.

Cancellation

  1. Requests for cancellations must be submitted in writing.
  2. If cancellation is accepted, 50% of the contracted cost to exhibit will be retained.
  3. If cancellation occurs within two (2) months of the commencement of the exhibition, 100% of the contracted cost to exhibit will be retained.
  4. See the Terms and conditions for more information.

Conditions of exhibition payment

A deposit of 50% of the total amount payable will be required upon signing the enclosed booking form and to secure you preferred location. The outstanding balance must be received no later than 23 February 2018.

The size and location of all logos included in conference collateral, on the conference website or conference signage will be at the discretion of the Conference Secretariat and will reflect the level of commercial support given.

Policies and APVMA registration

There is to be no sale or promotion of products or services that conflict with AVA policy or are unregistered products unless an application for registration has been lodged with the APVMA and it is stated on the promotional material that the product is not registered and an application has been lodged. The conference organisers have the right to remove any products from display that they feel are inappropriate without penalty. To view the current AVA policies visit ava.com.au.

Competing Products and Services - Clause 41

The AVA reserves the right to refuse to enter into a contract, or to restrict the activity of a sponsor, exhibitor or advertiser, when in the view of the AVA the product, exhibits, images or advertising content will:

  • Not comply with AVA policies and values.
  • Not comply with the relevant Australian Standards or legislation
  • Contravene contractual relationships with commercial partners that we are legally bound to including Credit card providers, Health/Professional Indemnity, Business Insurance and On-Line Vet Bookings
  • Directly promote membership of a competing veterinary membership association to AVA members and potential members.

 

Download terms and conditions via this link 

 

 

Conference Secretariat:

Kandy Musgrave

Australian Veterinary Association

Unit 40, 6 Herbert Street, St Leonards NSW 2065

T. 02 9431 5051  E. events@ava.com.au