Exhibition opportunities

Exhibition opportunities to maximise your exposure at the 2019 AVA Annual Conference

 

Download the 2019 Industry Prospectus 
 

Loyalty Partners
 

Floor plan 

 

Sold out in 2014, 2015, 2016, 2017 and 2018

Book a partnership or exhibition stand in 2019 and 2020 and save!

 

Bookings for exhibition space open on 23 October 2018 (loyalty exhibitors - non-loyalty open 25 October).

Join our mailing list to register your interest

 

Exhibiting at the 2019 AVA Annual Conference

Exhibiting gives you an excellent opportunity to engage face to face with your target market, demonstrate your products and services, to establish a rapport and build relationships while raising your organisations' profile.

Year after year, our exhibitors talk about the value and access to their target group which the AVA Annual Conference provides. 

To ensure you have the maximum exposure to delegates, the following steps have been taken:

  • Sunday welcome reception from 6.00pm - 8.00am
  • Refreshment breaks including morning tea, lunch and afternoon tea, will be serviced in the industry exhibition area
  • Non-delegates can attend the exhibition each day
  • Happy hour drinks will be held in the exhibition area after the closing of sessions on Monday, Tuesday, and Wednesday.

The exhibition will be the networking hub of the conference, giving delegates the opportunity for direct contact with sponsors and exhibitors alike. All refreshment breaks are held in the exhibition, which also incorporates ‘chill out’ lounges and the AVA Wellness Centre.

 

Partnership and exhibition stands 2 year bookings

If you book either a partnership or exhibition stand this year for both years you will receive:

  • Guaranteed price freeze for 2020
  • 10% off your total investment

 

Terms and conditions

  • A $500 non-refundable deposit paid at the time of booking is required
  • Full payment for 2020 will be due in October 2019
  • Perth 5 - 10 May 2019 and Gold Coast 9 - 14 May 2020

 

Applications for exhibition space will be allocated in the following order:

  1. AVA corporate supporters/industry partners

  2. Companies wishing to sponsor the conference

  3. Companies with loyalty points and who have exhibited at three or more consecutive AVA Annual Conferences

  4. Companies that have exhibited at three or more consecutive AVA Annual Conferences:
    Exhibitor Online booking to be submitted on Tuesday 23 October 2018 at 1.00pm AEDT. Space will be allocated on a first come, first served basis.  

  5. Companies that have not exhibited at the last three AVA Annual Conferences:
    Exhibitor online booking to be submitted on Thursday 24 October 2018 at 1.00pm AEDT. Space will be allocated on a first come, first served basis.   

Stands allocation will commence in December and companies that have not paid their deposit will not receive their stand allocation until payment is received.
 

Exhibition hours

  • Monday 6 May 2019
    9.30am - 7.00pm
     
  • Tuesday 7 May 2019
    9.30am - 7.00pm
     
  • Wednesday 8 May 2019
    9.30am - 7.00pm
     
  • Thursday 9 May 2019
    9.30am-  2.00pm

All catering is served in the Exhibition Hall.

 

Promotional Toolkit

To help our sponsors and exhibitors promote their presence at the Conference, please use the following promotional toolkit. 

More information and resources will be released soon. 

  • AVA Conference Banner (generic)
  • AVA Conference Banner (pre-early bird)
  • AVA Conference Banner (post early bird)
  • AVA Conference Promotion (powerpoint)
  • Trade show Social media tips
  • How to exhibit tips
  • Exhibitor manual

If you need different formatting or sizes please contact events@ava.com.au. Please do not alter images or text without written consent.  

 

Exhibition-only packages

 

3m x 3m (9sq metres) stand

$6,900 (incl.10% GST) per stand

  • 2.4m high black Corinthian Velcro compatible walls  
  • Charcoal grey carpeted floor.
  • White corflute sign with vinyl lettering.  Row booths have 1 fascia sign, corner booths have 2 fascia signs.
  • 2 x 150-watt adjustable spotlights installed behind the fascia.
  • 1 x 4amp power point.
    • 2 exhibitor registrations including scientific sessions
    • Entry into free passport competition
    • Daily catering.
    • Happy hour drinks.
    • 2 x gala dinner tickets (exhibitors must book tickets for this event).
    • Inclusion in the website trade directory and smartphone app.
    • Inclusion in the conference handbook.
    • 1 conference bag

 

2m x 2m (4sq metres) stand

Limit of one stand per exhibitor for 2m x 2m

$3,995 (incl. 10% GST) per stand

  • 2.4m high black Corinthian Velcro compatible walls  
  • Charcoal grey carpeted floor.
  • White corflute sign with vinyl lettering.  Row booths have 1 fascia sign, corner booths have 2 fascia signs.
  • 1 x 150-watt adjustable spotlights installed behind the fascia.
  • 1 x 4amp power point.
    • 1 exhibitor registration including scientific sessions.
    • Daily catering.
    • Happy hour drinks.
    • 1 x gala dinner ticket (exhibitors must book tickets for this event).
    • Inclusion in the website trade directory and smartphone app.
    • Inclusion in the conference handbook.
    • 1 conference bag.

Additional exhibitor weekly and daily exhibition registrations may be purchased, which include or exclude scientific sessions.

Details will be available in the exhibitors' manual.

 

Custom stands

Custom stands include space only. Lighting and power are not supplied.  Please note that all designs for custom stands must be submitted to the organiser and venue for approval.

Other information

 

Passport competition – free for all exhibitors

Contribute a prize to the passport competition and drive delegates to your stand to get their passports stamped so they can go into the prize draw.  

Exhibition services

An exhibitor’s manual will be sent to participating exhibitors along with information about registering for the conference.

Terms and conditions

Download the full exhibition terms and conditions here.

Policy – Competing Products and Services

The AVA reserves the right to refuse to enter into a contract, or to restrict the activity of an exhibitor or advertiser when in the view of the AVA the activities will:         

  1. Directly promote membership of a competing veterinary membership association to AVA members and potential members.  
  2. Promote products and services that compete with what the AVA offers as a direct member benefit.
  3. Contravene contractual relationships with commercial partners that we are legally bound to.

Ready to make an exhibition booking?

Applications for exhibition space will be allocated in the following order:

  1. AVA corporate supporters/industry partners.
  2. Companies wishing to sponsor the conference.
  3. Companies with loyalty points and who have exhibited at three or more consecutive AVA Annual Conferences.
  4. Companies that have exhibited at three or more consecutive AVA Annual Conferences:
    Online booking form to be submitted from 1.00pm AEDT on Tuesday 23 October 2018. Space will be allocated on a first come, first served basis.  
  5. Companies that have not exhibited at the last three AVA Annual Conferences:
    Online booking form to be submitted from 1.00pm on Thursday 25 October 2018. Space will be allocated on a first come, first served basis.   

Stands allocation will commence in December and companies that have not paid their deposit will not receive their stand allocation until payment is received.

 

 

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